One Project. One Connected Journey.

From Project Documents to Construction Intelligence.

See how Quotah transforms complex project information into structured intelligence, validated project understanding, RFQ logic, supplier and subcontractor responses, quotation comparison, procurement decisions, and reusable market knowledge.

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Quotah workflow screen showing project intelligence and procurement flow

Upload
Study
Validate
Plan
Source
Request
Quote
Compare
Decide

Complete Journey

One Connected Intelligence Journey. Nine Clear Stages.

The workflow starts with project context, not supplier search. Each stage carries structured project understanding into RFQs, matching, quotation comparison, purchase order readiness, and future market intelligence.

Step 01

Start with the Project, not the Supplier Search.

The contractor creates a project and establishes the basic context before analysis, sourcing, or RFQs begin. Quotah keeps the workflow project-driven from the first action.

Project name, scope, location, and commercial context.
Team context and project package readiness.
A controlled workspace for later study and procurement.

Create Project screen preview in Quotah contractor system — **Create Project**Project context is created before the procurement journey starts.

Upload and BOQ processing workflow preview — **Upload & Structure**Project Files + BOQ -> Processing -> Structured Project Data.

Step 02

Bring Project Information into One Structured Knowledge Environment.

BOQs, BOMs, specifications, supported drawings, and project requirements are organized into structured data that can be studied, reviewed, reused, and carried into procurement workflows.

BOQSpecsProject requirementsSupported drawings where enabled

Step 03 - Core Advantage

Understand the Project Before You Price, Tender, Source, or Procure It.

Quotah does not move directly from upload to RFQ. It first builds structured understanding across BOQ logic, BOM requirements, cost, productivity, resources, market signals, risk, and procurement priorities.

BOQCostProductivityResourcesRiskExecutive Intelligence

Explore Project Study

Quotah project study screen with BOQ, cost, productivity, resources, and risk intelligence — **Project Study**Every BOQ row becomes part of a structured project understanding.

Validation workflow showing assumptions and reviewed outputs — **Review & Validate**System-generated intelligence, assumptions, user adjustments, and approved outputs remain separate.

Step 04

AI Structures the Intelligence. Professionals Stay Accountable.

Users review assumptions, validate outputs, adjust information where required, and approve project understanding before it drives RFQs, matching, quotation comparison, or procurement decisions.

Review generated assumptions.
Adjust or approve project understanding.
Keep professional judgment inside the workflow.

Step 05

The Study Becomes the Foundation for RFQs and Procurement.

Project intelligence does not end as a report. It continues into resource requirements, procurement needs, packages, RFQ structures, supplier matching, subcontractor matching, and sourcing priorities.

Project IntelligenceResource RequirementsProcurement NeedsPackages / CategoriesSourcing Priorities

Procurement requirements screen built from project intelligence — **Procurement Requirements**Example: a BOQ package becomes material, resource, and sourcing requirements.

Supplier connection workflow with categories, products, capability, and coverage — **Supplier Connection**Project demand connects with supplier capability, not a generic directory search.

Step 06

Connect What the Project Needs with Who Can Supply or Execute It.

Structured project demand can connect with supplier products, subcontractor capabilities, categories, coverage, technical fit, response history, and supported matching criteria. The starting point remains the project requirement.

Explore Supplier System

Step 07

Generate RFQs with Better Project Context.

The contractor selects procurement requirements, prepares the RFQ, chooses relevant suppliers and subcontractors, defines requirements and deadlines, and launches the request with structured project context.

Select procurement package.
Define RFQ requirements and deadline.
Send structured context to relevant suppliers and subcontractors.

RFQ creation screen for structured project-driven quotation requests — **RFQ Creation**Structured requests replace fragmented emails, spreadsheets, and messages.

Contractor system RFQ context — **Supplier Workflow**Opportunity Received -> Requirements Reviewed -> Quotation Prepared -> Response Submitted -> Status Tracked.

Supplier system opportunity and quotation response — **Supplier Workflow**Opportunity Received -> Requirements Reviewed -> Quotation Prepared -> Response Submitted -> Status Tracked.

Step 08

Dedicated Supplier and Subcontractor Workflows. Connected Project Context.

Suppliers and subcontractors receive the opportunity, review requirements, evaluate relevance, prepare responses, submit quotations or proposals, and track status inside their own workflow.

Step 09 + Decision

Move from Responses to Comparable Decision Intelligence.

Contractor teams receive and organize supplier quotations and subcontractor proposals for technical and commercial review. Responses are evaluated against the original project and procurement context, not displayed as unrelated prices.

Every procurement decision can be traced back to the project understanding that started the journey.

Quotation comparison and decision view in Quotah — **Comparison & Decision**Quotah supports the decision process while professionals make the commercial and technical judgment.

Two Systems

Two Dedicated Systems. One Connected Workflow.

Contractor System

Study -> Validate -> Generate RFQ -> Match -> Request -> Compare -> Decide

Quotah IntelligenceStructured Project Context

Supplier System

Structure -> Receive -> Review -> Quote / Propose -> Manage -> Track

AI + Professional Control

Intelligence Supports the Journey. Professionals Control the Decisions.

AI & System Intelligence

Project structuring, BOQ and BOM understanding, cost estimation, productivity logic, risk identification, RFQ generation, supplier/subcontractor matching, quotation analysis, market intelligence, and workflow oversight.

Professional Control

Validate assumptions, review outputs, approve requirements, select suppliers and subcontractors, evaluate quotations and proposals, and make final decisions.

Sample Workflow

One Package Followed End to End.

A sample BOQ package moves from project study into cost and resource understanding, then into procurement requirement, supplier/subcontractor opportunity, RFQ, quotation or proposal, comparison, and decision. Any business outcome claims should be supported by validated customer data before publication.

Sample end-to-end workflow through Quotah screens — **Sample Package Journey**BOQ Item / Package -> Study -> Requirement -> RFQ -> Quotation -> Comparison -> Decision.

Differentiation

Not Separate Tools. One Continuous Project Context.

The information created at the beginning of the project should not disappear when procurement starts.

Traditional Fragmented Process

Documents -> Excel -> Estimation Tool -> Emails -> Supplier Lists -> RFQs -> Separate Comparisons

Quotah Connected Process

Project Data -> Project Intelligence -> RFQ Requirements -> Supplier/Subcontractor Workflow -> Quotations/Proposals -> Comparison -> Decision

Continuous Learning Loop

The journey improves the intelligence network.

The blueprint defines the workflow as a feedback loop. Project upload, BOQ processing, RFQ generation, supplier quotations, subcontractor proposals, comparison decisions, and purchase order history all become signals that can improve future project analysis and procurement recommendations.